Constitution

Article 1

SECTION 1

Name

The name of this society shall be the: Southeast Louisiana Aquarium Society (SELAS).

SECTION 2

Object

The Southeast Louisiana Aquarium Society is a not-for-profit educational organization dedicated to the advancement and dissemination of educational information relating to all aspects of aquarium keeping under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

SECTION 3

This society shall be non-political and non-sectarian in all of its relationships.

SECTION 4

Charter

The society shall maintain a charter in the State of Louisiana as a not-for-profit organization.

Article 2

SECTION 1

Membership

All persons interested in aquatic life shall be eligible for membership.  Applicants must be willing to abide by the Constitution and By-Laws, and must maintain an interest in the activities of the SELAS.

SECTION 2

Officers

There shall be the following officers elected annually: President, Vice-President, Treasurer, Recording Secretary and Sergeant-at-Arms.

SECTION 3

Qualifications of Officers

Any candidate for office must be a Full Member in good standing, must be eighteen (18) years of age or older, and  must have been a member of the society for a minimum of 1 year.

SECTION 4

Election of Officers

1. Candidates for each office shall be nominated by a voting member and must be seconded by a voting member. Nominations can be done electronically or in person.  Candidates must give their intent to run in writing. Voting will take place electronically for a one (1) week period during the month of May.  New officers will assume their positions on July 1.

2. Candidates may run for multiple positions, but may only serve in 1 position. In the event that a candidate wins multiple elections, the candidate will serve in the uppermost position elected to, with the runner-up serving in the other position. The order of positions is as follows:

1. President

2. Vice-President

3. Treasurer

4. Secretary

5. Sargent-at-Arms

ARTICLE 3

SECTION 1

Executive Board

The Executive Board shall consist of the duly elected officers.

ARTICLE 4

Physical Assets

An accurate inventory of all physical assets (except society funds) and their location will be kept in duplicate. One copy to be retained with the Treasurer and one copy to be retained by the Secretary. This inventory will be reviewed at least once annually by the Executive Board and verified. It shall be the duty of the current President to delegate the locations of these properties with the approval of the Executive Board.

ARTICLE  5

Meetings

The society shall hold regular meetings at a time and place designated by the Executive Board. The Executive Board shall meet at their discretion.

ARTICLE 6

Publication

SELAS shall have the authority to publish a journal which shall be known as SELAS Sentinel. It shall be distributed electronically to all society members.

ARTICLE 7

Logo

SELAS shall have the authority to establish a club logo.

ARTICLE 8

Signing Officials

The only society members authorized to use their signature for society business are as follows (except as noted elsewhere in the Constitution):

A. Checks drawn upon the funds of the society shall require the signature of the Treasurer or the President.

B. Withdrawal of any other society funds from repository shall require two (2) signatures: Treasurer and the President or Vice-President.

C. Electronic payments may be made with the approval of the President or the Treasurer (letting the other party know within 3 days).

D. Credit card payments may be made with the approval of the President or the Treasurer (letting the other party know within 3 days).

E. Any document committing the society to, a plan of action requires two (2) signatures, a member of the society with temporary authorization of the Board of Directors and the President or Vice-President.

F. Signing society members shall not be related by marriage, blood or cohabitation.

ARTICLE 9

Affiliations

SELAS may enter into any affiliation with approval of the Executive Board.

ARTICLE 10

Amendments

Any proposed amendments to this constitution must be submitted in writing to any elected officer. Such proposed amendments must be signed by five (5) voting members of the society before being submitted. They will be referred to the Executive Board for investigation and recommendation. Proposed amendments will then be published online within sixty (60) days.  They shall become a part of this Constitution only if approved by a simple majority of the members that voted (vote will occur online, for a period of 1 week).

ARTICLE 11

Parliamentary Authority

All business of the society shall be conducted under Roberts Rules of Order (Revised). Protested business will not become binding until ruled upon by the Sergeant-at-Arms.

Last Updated May 31, 2015